Employer: Employer University of Texas Health Science Center at Houston
Position Summary:
UTHealth Houston, ranked No. 2 in Texas in Forbes’ 2022 list of America’s Best-In-State Employers, is currently recruiting for an Executive Director of Management Services for McGovern Medical School (MMS). This position will be responsible for overseeing, planning, and directing management services between the Office of Administration and Faculty Affairs, Conference Operations, Medical School departments, Health Science Center, and the Texas Medical Center. This opportunity is available due to an upcoming retirement and will report directly to the Senior Associate Dean for Administrative Affairs at MMS.
Established in 1969 with the purpose of rendering aid in closing the gap in physician shortages, MMS first class started in 1970 with 19 students. Today, MMS is the eighth largest and most diverse medical school in the United States with over 2,000 faculty members and 1,000 residents and fellows. With 240 medical students currently enrolled in each class, MMS is positioned to meet the growing demand of physicians throughout the state of Texas and beyond. Additionally, MMS is affiliated with Memorial Hermann in the Texas Medical Center (recently named the second top-teaching hospital in the nation), MD Anderson Cancer Center, and Harris Health System.
The next Executive Director will have daily interactions with a host of leaders across the university on strategic and facilities initiatives, school operations, management reporting, and management of special projects for the dean’s office. MMS’ current campus blueprint exceeds 1.5 million square feet, has a presence in 12 buildings, and includes 23 clinical and basic science department offices, common areas, classrooms, auditoriums, and research laboratories. Serving as the liaison for MMS on all building management service operations, the next Executive Director will have the opportunity to work alongside a host of engineers, architects, and designers on departmental and school-wide renovations and expansions, new construction projects, space and facilities planning, in addition to the school’s emergency response plan, to name a few. Additionally, the Executive Director will supervise and lead a team of 8 FTE’s.
The successful candidate will have a minimum of seven years of related experience in remodeling and space planning, preferably within higher education. The ideal candidate will be a skilled negotiator and possess excellent verbal and written communication skills. Experience in project management, contract, and grant management, and knowledge of lease agreements within higher education is highly preferred.
To express personal interest and obtain additional information or offer a nomination, please contact Shalan Mitchell by email at shalan.e.mitchell@uth.tmc.edu or by phone at (713) 500-3251.
To submit a formal application: http://p.rfer.us/UTH-4sHEt
Position Key Accountabilities:
- Functions as the Medical School's liaison on all building management operations, construction and renovation projects, emergency response plan, and space and facilities planning. Acts as the McGovern Medical School’s (MMS) point person for all approvals for renovation activities and for all choices in furnishings, fixtures, and equipment for MMS.
- Acts as the MMS point of contact, along with the Senior Associate Dean for Administrative Affairs, for all emergency responses to building-related emergency situations.
- Serves as a facilitator for school-wide and departmental remodeling projects, and designs and coordinates project schedules for major moves and departmental relocations. Coordinates with MSIT, Telecommunications, UT Locksmith, UT Project Managers, and movers to ensure all facets of relocations are completed timely and seamlessly. Works closely with Facilities Maintenance and Project Management teams to ensure information is shared with medical school faculty, staff, and/or students regarding building power or water outages, planned moves, and/or logistics.
- Oversees the academic leased space for McGovern Medical School, including providing direction for remodeling and space assignments, and reviewing and managing leases as Owner’s representative for all academic leased space under the Dean.
- Makes recommendations to departments for renovations and new furniture purchases. Stays informed of best practices with other AAMC institutions about new ideas for design and remodeling academic and research space through the AAMC’s listserv, attending conferences, and other networking activities with AAMC institutions.
- Interfaces with UT-Health and medical school principal business administrators and their representatives frequently on day-to-day operating matters. Consults with and provides advice and counsel to the Directors of Management Operations and other administrative personnel within the Medical School on a broad range of business or space-related matters.
- Leads, manages, and oversees the activities and budget for Conference Operations. Leads and manages Human Resources activities regarding recruitment and selection, hiring and termination, training, professional development, mentoring, counseling, performance evaluations, and salary planning.
- Exercises signature authority on behalf of the Senior Associate Dean for Administrative Affairs as delegated or required.
- Oversees the school’s responsibilities in space and equipment management. Responsible for medical school Dean’s areas space and equipment inventories. Provides guidance to academic departments in completing annual capital assets and space inventories. Certifies that the medical school’s space inventory is documented appropriately in the university’s space management system.
- Advises the Dean and the Senior Associate Dean for Administrative Affairs on recommendations related to space reallocation for departments with space needs.
- Creates and updates policies and procedures related to space management. Analyzes the medical school’s annual space allocation report. Creates reports as needed to evaluate space reallocation based on award dollars and/or indirect costs per square foot and research personnel (FTEs) per square foot.
- Leads and participates in the design and completion of special data gathering and management reporting projects required by the Medical School Administration. Such projects may include but are not limited to: the UTHealth Houston Fact Book; UT System performance measures, LCME and SACSCOC accreditations, UT System audits, public requests for information, and revisions of medical school bylaws and other official documents.
- Provides guidance and support for various Medical School Committees by providing research and information regarding policies, precedents, and data gathering and analysis. Participates on the UT-Health Safety Committee as a representative for the Medical School.
- Represents the Senior Associate Dean for Administrative Affairs in a variety of settings including providing overall coordination for the office or on committees engaged in school-wide or UTHealth projects.
- Acts as a Security Coordinator for Medical School Dean’s areas and other academic departments as needed.
- Responsible for the design, execution, and effectiveness of a system of internal controls that provides reasonable assurance that operations are effective and efficient, assets are safeguarded, financial information is reliable, and compliance with applicable laws, regulations, policies, and procedures.
- Performs other duties as assigned.
Certification/Skills:
Must be proficient with personal computer software applications including spreadsheets. Excellent communication skills, both verbal and written, are required. Must have excellent analytical skills. Must be able to meet deadlines. Must be a good listener and problem solver.
Minimum Education:
Bachelor's degree in a related field. Master’s degree preferred.
Minimum Experience:
Minimum of Seven (7) years of directly related work experience.
Physical Requirements:
Exerts up to 20 pounds of force occasionally and/or up to 10 pounds frequently and/or a negligible amount constantly to move objects.
Security Sensitive:
This job class may contain positions that are security sensitive and thereby subject to the provisions of Texas Education Code § 51.215
Residency Requirement:
Employees must permanently reside and work in the State of Texas.